Appendix VII - Hot Keys and Short Cuts

Hot Keys and Short Cuts

The section provides hot keys and short cuts that can be used in halFILE for Windows. Many of these are inherent to Windows and can be used, not only in halFILE, but in any Windows program. These are listed under the function of "Windows." Other hot keys are unique to halFILE and are listed in the part of the program where it is applicable.

Standard Windows Hot Keys

Feature	Hot Key	'Description'
Undo	CTRL+Z	Can be used to 'undo' the last key strokes that were performed.
Copy	CTRL+C	Copies the highlighted text to the Windows clipboard so it can be used in a 'paste' function later.
Cut	CTRL+X	Cuts (erases) the highlighted text to the Windows clipboard so it can be used in a 'paste' function later.
Paste	CTRL+V	Pastes the contents of the Windows clipboard into the box where the cursor is.
Alternate Functionality	ALT+	If a menu selection has a letter underlined, then you can activate that menu by pressing ALT + the letter underlined. For instance, at the main menu of halFILE, the "File" has the letter F underlined. Therefore, pressing Alt-F activates the File menu.
TAB Key	TAB	Moves the cursor to the next control on a screen or form. Examples of controls include a button, a list box and a text box. On the search criteria screen, for example, you can TAB down from field to field until you get to the field you want to search on.
SHIFT TAB Combination	SHIFT+TAB	Moves the cursor to the prior control on a screen or form. On the index form, for example, if you notice something was mis-keyed and want to go up to the box containing the incorrect data, you can press SHIFT-TAB until you get there.

halFILE Hot Keys

Search

Hot Key	Description
F12	When you are on the search hit list or are viewing a document, F12 takes you to the next document.
F11	When you are on the search hit list or are viewing a document, F11 takes you to the prior document.
PageDown	When you are viewing a document, pressing Page Down takes you to the next page within the document.
PageUp	When you are viewing a document, pressing Page Up takes you to the prior page within the document.
F8	When you are viewing a document, F8 returns you to the search hit list.

Index

Hot Key	Description
F2	If the cursor is on a text box that is validated in a table and the question mark is displayed, F2 works the same as clicking the question mark and displays the valid table entries.
Alt+Z	Zoom toggle. Pressing Alt-Z selects the next zoom level.
Alt+1	zoom to upper left quadrant
Alt+2	zoom to upper right quadrant
Alt+3	zoom to lower left quadrant
Alt+4	zoom to lower right quadrant
Alt+\~	Fit width (toggles upper half/lower half of document)
CTRL+F	Goes to first page of the document
CTRL+L	Goes to last page of the document
Ctrl+O	If Imaging Professional for Windows is installed, in Index you can draw a box around a portion of the image, press Ctrl-O and the system will convert the boxed portion of the image to text and post it to the current index field.
Alt+D	Duplicates information from the prior document into the selected field.
Alt+A	Duplicates information from the prior document for all fields.

Note: In Index, the Duplication Hot Keys tab under the Tools-Options menu can be used to up custom duplication hot keys.

Scan

Hot Key	Description
F5	After scanning a batch of pages, when you are stapling images into documents, the F5 key works the same as pressing the End of Document button. This also works for stapling images during Import.
Down arrow	After scanning a batch of pages, when you are stapling into documents, the Down arrow displays the next image in the list.
Up arrow	After scanning a batch of pages, when you are stapling into documents, the Up arrow displays the prior image in the list.