Practice Documentation
Documentation for the halFILE Documentation is provided as a service to clients of hal Systems Corporation.
Contents
Document Capture
Capturing documents is the method by which images are placed into the system. halFILE provides several methods for capturing documents including (1) scanning pages using a digital scanner, (2) importing compatible image files from disk, (3) capturing printed output from another application, and (4) sending Office Documents to halFILE.
Scanning
Scanning is performed using the menu selection FILE-SCAN or selecting the scan icon. Scanned pages are placed into the basket that selected at the top right side of the halFILE Manager. After a batch of pages is scanned, they can be "stapled" into documents.
The first time you select this menu you will be asked:
select scanner interface for this station 1=Kofax, 2=Twain, 3=Twain/Pro
You should select the interface that is set up and working for the station. Kofax ScanningKofax should be selected when you are using a Kofax Afrenaline scanner interface card (Adrenaline or KF-Series) or the Kofax Adrenaline Image Processing Software Engine (AIPE). TWAIN interface is a common software interface that is delivered with most SCSI scanners. Select Twain/Pro when using Imaging Professional 2.7 or later. Select Twain if you are using a TWAIN scanner with Imaging Standard or Imaging 2.6 or earlier.
Kofax Scanning
General Scanning Procedure
- Use the Scanner Settings button on the Settings frame to set the proper parameters for scanning.
- Place the pages in the scanner.
- Select the Batch style to use when scanning on the Batch frame. Click Single page documents if all of the documents being scanned are one page in length. Click Multi page documents if the documents are of different lengths or if a single multi-page document is being scanned.
- Select the appropriate Page handling style on the Page handling frame. Click one pass, front only if the pages have print only on the front side or if a duplex scanner is being used and the pages have print on both sides. Click two pass, front/back if the pages have print on the front and the back and you are using a single-sided scanner.
- Click Begin Scan to start scanning pages.
- When all the pages that were placed in the scanner are scanned, the following message is displayed:
The scanner is empty. To scan more pages, place them in the scanner then click YES. Scan more pages? YES, NO, CHANGE PARAMETERS
Select No if there are no more pages to be scanned in this batch. If there are more pages to scan, place the pages in the scanner and click Yes. If there are more pages to scan but the scanner parameters must first be changed, place the pages in the scan and select Change Parameters. Change the scanner parameters as necessary and when OK is clicked, the pages will be scanned.
- Once you have selected No to the above question, you will be asked the following:
Keep these images?
Answer Yes to save the images. If you answer No, all of the image files that were scanned are removed.
- The temporary image numbers for the pages that were scanned are loaded into a list box. You can review the images by clicking on the number. Insert, replace and delete buttons are available to add, replace or remove the selected image.
- If the Batch style was ‘single page documents’, then you can click the Done button to save the images as their permanent document number. Document numbers are assigned sequentially by the system.
- If the Batch style was ‘multi page documents’ then you can group documents by finding the last page of a document and clicking the end of document button. See ‘Stapling pages into documents’ below for more information.
