Chapter 7 - Archiving Document Images 4.0 - Revision history

Tomh: /* Other Archive Features */

2013-02-08T20:52:09Z

‎Other Archive Features

Tomh: /* Other Auto Archive Features */

2013-02-08T20:51:48Z

‎Other Auto Archive Features

Tomh: /* Reviewing Auto Archive Results */

2013-02-08T20:51:34Z

‎Reviewing Auto Archive Results

Tomh: /* Running Auto Archive as a Scheduled Task */

2013-02-08T20:51:17Z

‎Running Auto Archive as a Scheduled Task

Tomh: /* Running Auto Archive Interactively */

2013-02-08T20:51:09Z

‎Running Auto Archive Interactively

Tomh: /* Alerts tab */

2013-02-08T20:50:28Z

‎Alerts tab

Tomh: /* Destination tab */

2013-02-08T20:49:56Z

‎Destination tab

Tomh: /* Destination tab */

2013-02-08T20:49:09Z

‎Destination tab

Tomh: /* Destination tab */

2013-02-08T20:46:31Z

‎Destination tab

Tomh: /* Auto Archive tab */

2013-02-08T20:42:16Z

‎Auto Archive tab

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 ===Other Archive Features===
-Auto Archive can also be set up to:
+Archive can also be set up to:
 # Send an e-mail notification of auto archive activity.

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 The Alerts section of the configuration screen is very useful for reviewing results. This sends an e-mail containing the log file from archive. The log file contains the number of documents archived as well as notifications when a cartridge becomes full.
-===Other Auto Archive Features===
+===Other Archive Features===
 Auto Archive can also be set up to:

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 Be sure to configure the user that the task runs under as a network user who has the rights to run halFILE and has access the archive drives and basket folders.
-===Reviewing Auto Archive Results===
+===Reviewing Archive Results===
 Auto Archive creates an autoarch.log file each time it runs. You can review this log to see if archive completed normally. You should also review baskets in halFILE using File \| Basket Status as well as search for archived documents to ensure that documents are being properly archived.

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 Where <n> is the number of the archive set. HFArchive32 Auto1 will run archive set \#1. For each basket being archived, the screen showing its progress will display. Once the basket is complete, it will disappear as the program prepares to archive the next basket in the archive set. If there are lots of documents in the basket, the screen may disappear for some time while the program calculates the size of files to be archived.
-===Running Auto Archive as a Scheduled Task===
+===Running Archive as a Scheduled Task===
 HFARCHIVE32 can be set up as a scheduled NT task or as a job in SQL Server Agent using a batch file containing the same command line as above. You can set up multiple tasks to run different archive sets.

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 [[File:archive5.jpg]]
-===Running Auto Archive Interactively===
+===Running Archive Interactively===
 To run the archive routine, the command line is:

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 ===Alerts tab===
-This tab is used to set up e-mail alerts of the Auto Archive activity to selected users. Enter the SMTP Server Address or Server Name in the SMTP Server box then enter the e-mail addresses to which the message should be sent. This feature requires HALSMTP.EXE, halFILE's SMTP e-mail program.
+This tab, shown below, is used to set up e-mail alerts of the Auto Archive activity to selected users. Enter the SMTP Server Address or Server Name in the SMTP Server box then enter the e-mail addresses to which the message should be sent. This feature requires HALSMTP.EXE, halFILE's SMTP e-mail program.
 ===Running Auto Archive Interactively===

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 :'''Drive'''- select the drive to archive to from the list of drives provided. These drives are defined using the Configure-Drive menu.<br />
 NOTE: If you replace your image drives, you must update the Drive and Overflow Drive to properly record the target drive where images are archived.
 :'''Overflow Drive''' - should the drive configured in the Drive box become full, then auto archive will begin using this drive to archive to, if it is defined.<br />

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 :'''Cart Name Mask''' - this field defines how new cartridges are named. Use the %appl% to substitute the Application ID and %doctype% to substitute the Document Type. Also, use # to designate the cartridge number, including as many digit placeholders as the maximum cartridge number will be. For example, if your Application ID was XXX and your Document Type ID was TP and the mask was %appl%%doctype%###, then the first cartridge created would be named XXXTP001. Cartridges are limited to 8 characters so your cartridge mask should not exceed 8 characters.<br />
-:'''Cart Prefix''' - defines the cartridge prefix to include when creating new cartridges. You do not need to include the cartridge name prefix, it will automatically be included.<br />
+:'''Drive Sugffix''' - defines the suffix that is appended to the drive path when creating new cartridges. You do not need to include the cartridge name prefix, it will automatically be included.<br />
 :'''Cart Description''' - defines the cartridge description to use when creating a new cartridge. Again, you can use the %appl%, %doctype% and ### substitution values.<br />
 :'''Size limit (in MB)'''- defines the size limit in megabytes for new cartridges. When the files on the cartridge reach this size, then the cartridge is considered full and the system rotates to a new cartridge.<br />
 :'''Cart type''' - defined the cartridge type to use for new cartridges. This should match the drive type used when the Archive Drive was created (Configure-Drives).<br />
 :'''Drive'''- select the drive to archive to from the list of drives provided. These drives are defined using the Configure-Drive menu.<br />
 :'''Overflow Drive''' - should the drive configured in the Drive box become full, then auto archive will begin using this drive to archive to, if it is defined.<br />
 :'''Save DB Information''' - checking the ON box will make the system create text files containing the data for all the images placed on the cartridge. This is a good disaster recovery technique and so we strongly recommend the use of this option.<br />
 :'''Log System Messages''' - checking the ON box will log messages to the System Message area which is displayed when users login to halFILE. Normally, this option is set to OFF since we recommend checking the log files or receiving the e-mail alert of archive activity.<br />

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 ===Destination tab===
-This tab is used to configure the destination cartridges and drives for the auto archive. The '''Use Defaults''' button usually can configure this screen properly.
+This tab, shown below, is used to configure the destination cartridges and drives for the auto archive. The '''Use Defaults''' button usually can configure this screen properly.
 :'''Cart Name Mask''' - this field defines how new cartridges are named. Use the %appl% to substitute the Application ID and %doctype% to substitute the Document Type. Also, use # to designate the cartridge number, including as many digit placeholders as the maximum cartridge number will be. For example, if your Application ID was XXX and your Document Type ID was TP and the mask was %appl%%doctype%###, then the first cartridge created would be named XXXTP001. Cartridges are limited to 8 characters so your cartridge mask should not exceed 8 characters.<br />

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 ===Auto Archive tab===
-The Auto Archive tab opens up the screen shown below. As you make changes to this form, it is important to remember that the Save Set button must be clicked to save those changes.
+The Auto Archive tab opens up the screen shown below. As you make changes to this form, it is important to remember that the '''Save Set''' button must be clicked to save those changes.
 [[File:archive3.jpg]]